Privacy Policy

1. Controller

Niemi Services Ltd
Paperitie 7, 00390 Helsinki, Finland

Business ID: 1944860-6

2. Contact person for the register

Kalle Peltola, CEO
Paperitie 7, 00390 Helsinki, Finland
email: kalle.peltola(at)niemi.fi

3. Name of the register

Service register of Niemi Services

4. Purpose of processing personal data (purpose of the register)

The register stores data entered on online forms or provided to our customer service personnel. This data is used to manage the customer relationship, process messages sent on online forms if it is necessary to respond to them or if they contain requests that must be processed. The data may also be used for development; analysis; statistics; provision, offering and development of services; sales; and marketing. During an online store payment transaction, Paytrail collects data necessary to provide the payment service as well as information related to ensuring data security. Paytrail acts as a processor of personal data.

Customers are entitled to deny consent for their details to be used for direct marketing by informing Niemi Services Ltd of this decision.

5. Content of the register

The register only stores data entered on online forms or provided to our customer service personnel. The personal ID code is stored for the purpose of checking the credit rating of customers paying by invoice. The results of credit checks are not stored.

The following information can be stored to the register:

  • Name, e-mail address, telephone number and title / responsibility of the person
  • Company name, contact information and industry
  • Information regarding customer relationships and contacts
  • Web-related information on Niemi Services websites and services
  • Marketing and promotional information related to participating in targeted marketing activities (e.g. in competitions, raffles, and events)
  • Technical information and cookies sent to a registered person’s browser and related information

The following information is collected to registry during payment:

Payment method

  • Date/time of payment
  • IP address
  • Bank account number (*Only when using bank account to account payments)

If the chosen payment method is an invoice, a social security number will be required. The social security number will not be stored in Paytrail’s registry.

6. Sources of data

The data recorded to the register is received from the customer among other things through messages sent by filling forms on our website, by email or telephone, through social media services, contracts, client meetings and other situations where a customer hands off personal information. Also, we keep track of cookies and your visit at Niemi’s website leaves a mark (IP-address). We may purchase personal data from external registers for nonrecurring marketing use. Also, we may collect personal data from public sources.

7. Disclosure of data and transfer of data outside the EU or EEA

No information for promotional purposes is disclosed to a third party. In respect of some of our services (such as international moves) we can use external service providers. In such a case, we may disclose the needed information to the service provider.

We can use service providers to process your personal information. These service providers may have access to your personal information outside the EU/EEA, such as the United States. We will ensure the proper and lawful implementation of the transfers in accordance with the legislation on the processing of personal data.

8. Security of the register and personal data retention period

The collected data is protected as well as can be reasonably demanded on the internet in this context. The information system and files of the register controller are protected using technical security methods that are standard for corporate use. The register can only be accessed using a personal user name and password, which are only granted to people who are employed by the data controller and whose position or duties require access. The data controller’s premises has access management.

Personal data shall be retained for as long as it is necessary to retain it in order to meet the purpose for which it has been collected in accordance with this privacy policy. Personal data that has remained passive is taken into account in the retention of personal data, and it is erased on a regular basis.

9. Right to inspect the data and request corrections to the data

The data subject has the right to inspect what data concerning them has been recorded in the personal data register and to receive a copy of the data. The data subject must send the inspection request by email to niemi@niemi.fi. The data subject must present the information required for the retrieval of data in the inspection request. If necessary, the Controller may request further information in order to identify the data subject.

The data subject has the right to request the removal of their personal data from the register.

Also, you always have the right to file a complaint with the appropriate supervisory authority or with the supervisory authority of the EU Member State where your residence or work is located if you consider that we have not processed your personal data in accordance with applicable data protection legislation.

Requests for reviews or corrections must be made in writing or by email and sent to the following address:

Niemi Services Ltd
Paperitie 7
00390 Helsinki

niemi@niemi.fi

Niemi Services will respond to the requests within 1 month of the request unless there are special reasons to extend the response time.

10. Cookies

By using this website, you accept that we may place cookies to your computer or mobile device.

11. User tracking

We use Leadoo’s tracking service to follow what users are doing on the site and combine this behavioral data with other data we can gather from e.g. chat interactions. Leadoo uses etag tracking in order to hook together the same users behavior over several sessions – in practice this works similarly to cookie based tracking. Please check out Leadoo Marketing Technologies Ltd’s Privacy Policy (https://leadoo.com/privacy-policy/) for more information on what is tracked and what your rights are. Leadoo works as the Processor and we work as the Controller for the data in terms of GDPR. You can stop the tracking by emptying your browser’s cache after the visit. For more on how Leadoo works as a GDPR compliant processor, see https://leadoo.com/privacy-policy-processor.

12. Changes to the data protection practice

Niemi Services Ltd has the right to make changes to this privacy policy and the related data. We recommend that the data subjects view this privacy policy on a regular basis in order to obtain information about any changes that may have been made to it.